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Guidelines for the submission process

Please read the instructions carefully.

Abstract Format

  • You must use the abstract text template. (You can download the abstract template on the submission portal)
  • The abstract text must not exceed 250 words, do not include the title and authors (Grant References and References are included in the 250 word count).
  • Grant references must be included in the sections “Grants” in the abstract text template.
  • A maximum of 50 authors with 3 institutions per author is allowed. However, the size of the author block must not exceed 3,000 characters.
  • Tables may be included.
  • No graphics are allowed.
  • Remember that you may be presenting author of only one paper, but co-author of any number of abstracts.
  • Download a sample abstract with instructions

Before you get started…

Download the mandatory abstract text template from the submission portal and type your abstract in it. Please save a copy of the file with the abstract text only (no title or authors). This file can then be used for the file upload part of the submission process. The upload feature supports and converts tables within the document. Special characters are widely supported.

When entering the submission portal…

You will need an account to be able to submit your abstract. In the home page of the portal you will have 2 options:

  • In case you participated in the ESHG 2021 conference, you can use the same email and password that you used to access the virtual conference platform. In case you cannot retrieve your access data, please use the “request password” option.
    ATTENTION: The login for the abstract submission is not your ESHG member login.
  • If you did not participate in the ESHG 2021 virtual conference, you will have to create a new user account by clicking on “Create account”. Fill in all required fields and save your personal information by clicking “Create Account” in the online form.

How to start the abstract submission…

Once you have logged into the submission portal, you will see the abstract submission button labelled “Abstract Submission”. Click on the button to start with your abstract submission.

When clicking the “Abstract Submission” button you will have 2 options:

  1. Submit an abstract: This option allows you to start with the submission of a completely new abstract. Follow step by step the instructions for submission.
  2. View my abstracts: This option will allow you to complete, review or edit your abstracts. Please note that you will be able to edit your abstract until the submission deadline.

At the end of the process, you will see a summary of your submission in the last step (“Summary“), in which you may print an overview of your abstract. Once you are satisfied with your submitted data you have to click on the “submit” button on this step to complete your submission. After clicking on the “submit” button, you will receive a submission confirmation email. Your abstract should now show as complete in the submission module.

General Information on Abstract Submission and FAQ

Content – Authors

  • Please note that you may be presenting author of only one paper, but co-author of any number of abstracts.
  • Can you submit a paper that has already been presented at another meeting or published?
    This is acceptable. However, chances are that your work will only be accepted as a Poster, not as a talk.
  • Disambiguation of Presenting Author, First Author and Submitter
    – Presenting Author is the person who will present the poster/talk at the meeting. Note that you can be presenting author of only one abstract, but co-author of any number of abstracts.
    – First Author is usually the person who did the main part of the research in the study. She or he can, but does not necessarily have to be the presenting author.
    – Submitter is the person who enters the abstract into the submission system. She or he can, but does not necessarily have to be one of the authors. The system will pre-fill the first author with the contact data of the submitter, but this can of course be amended.

Acceptance criteria

  • Multiple submissions with identical presenting authors will be automatically rejected.
  • Identical submissions from different first authors will also be automatically rejected.
  • Abstracts containing no results or structure will be rejected.
  • Abstracts with the obvious goal of advertising corporate products or services, will be rejected.
  • Abstracts presented at another meeting or published will be considered. However, chances are that your work will only be accepted as a poster, not as a talk.
  • Note that the presentation at the meeting (in-person or online) will be the condition for the publication of the abstract in the electronic supplement of the European Journal of Human Genetics. Accepted abstracts will be published in the Journal after the conference.
  • Accepted abstracts (except embargoed abstracts) will be made public via the conference app two weeks before the conference.

Browser Issues

  • For optimum results when using the Online Submission System, it is recommended that you use one of the following browsers: Google Chrome 33 or higher, Internet Explorer 8.0 or higher, Mozilla FireFox 16 or higher, Safari 5.0 or higher.

Corrections – Amendments

  • The title of your abstract is displayed in the “View my abstract” section, together with the information on whether the submission is complete or incomplete. To edit the abstract, simply click on the button “Edit”. After clicking on this button you will be redirected to your abstract data. In this page you can start editing your abstract.
  • Changes and editing can be made until the submission deadline. In case of a mistake during the submission, it is not necessary to re-submit a “new abstract”. Click on the step to be amended and make the correction. Then go to the step “summary” and click on the submit button, to resubmit your abstract.
  • Incomplete submissions can be picked up and completed at a later stage. Authors are able to login and to select the incomplete abstract in “View my abstract” section in order to continue the submission until the deadline.
  • The submission system stores the information in “real time”. The moment you reach the summary within the submission process and clik on the button “submit” your abstract is completed and has been received. You will receive a submission confirmation email. However you will still be able to come back and make modifications until the deadline.
  • Please make sureto save the submission confirmation email for your records.

Support

  • For support during the submission process, please send an email to conference@eshg.org or call +43 1 405 13 83 14 between 9.00 – 17.00 hrs CET.