Important information

  • If you are unable to present your poster, you are kindly requested to contact the organising office as soon as possible.
  • To change the presenting author, please nominate a co-author (who is not presenting another abstract) and provide the following information via email to conference@eshg.org:
    • Full name of new presenting author
    • Personal e-mail address of the new presenting author
    • Information on whether the new presenting author has already registered for the conference
  • Requests to change your presentation type to an e-poster cannot be accepted after May 11, 2022.
  • In case you cannot attend and also cannot nominate another presenting author, the abstract has to be withdrawn at your earliest convenience, but not later than May 11, 2022 via email.
  • Your help in saving costs substantially by avoiding empty poster boards is highly appreciated.

Please also note that:

  • Authors who do not notify the organising office of their cancellation ahead of the meeting and fail to present their poster, will be banned from presenting an abstract at ESHG 2023.
  • The presentation at the conference (onsite or online) is the condition for the publication of the abstract in the electronic supplement of the European Journal of Human Genetics.

Poster details

  • Only posters in portrait format can be mounted.
  • The usable surface on the poster board will be 90 cm width x 150 cm height (approx. 35 x 59 inches).
  • Only adhesive tape can be used to mount posters. Material will be available onsite.
  • In compliance with EACCME regulations, authors are requested to disclose conflicts of interest on their poster.
  • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable regulations, and comply with GDPR.
  • Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics and make sure every item is necessary.
  • Include the title and poster number of your presentation. The ESHG will not post the abstract titles on display boards.
  • The lettering of the poster heading should be at least 2.5 cm high. Detailed information can be provided in a smaller size, but remember that your text should be easily readable from distances of at least 1 meter.
  • If you wish, you may include a QR code to a handout on the poster.
  • You may also wish to provide business cards/contact information.
  • Your headshot photograph on the poster may facilitate contacts during the conference.
  • For additional assistance in preparing your poster, there are a number of excellent resources available online. For more information, type “scientific poster preparation guidelines” into your internet search engine.
  • Being an organisation of genetic experts, ESHG wishes to draw your attention on the correct representation of the DNA Helix on your poster, namely the sense of rotation, which has been frequently wrong in the past. Please see the following picture for a correct representation: DNA Helix-Correct Presentation

E-poster presentation

In addition to a paper poster, hybrid poster presenters are requested to upload a PDF version of their poster to the virtual platform prior to the conference. This will make your poster available to ESHG online participants until September 15, 2022.

E-Poster Presentation Guidelines

Schedule for display, mounting and removal

All details on your poster presentation (e.g. poster group, poster board number) will be emailed to you.

  • Posters will be on display from Saturday, June 11 (09:30 hrs CEST) to Monday, June 13 (17:15 hrs CEST).
  • Poster mounting will be possible on Saturday, June 11 from 09:30 hrs CEST onwards
  • Poster viewing with authors: In order to enable discussion and interaction with other participants, the presence at your poster board will be mandatory between:
    • Poster Group A: Sunday, June 12, 13:00-14:00 hrs CEST (for posters with board number ending “A”, e.g. P01.01A, P01.03.A – this refers to your final poster board number – not the abstract control number!)
    • Poster Group B: Sunday, June 12, 16:00-17:00 hrs CEST (for posters with board number ending “B”, e.g. P01.01B, P01.03.B – this refers to your final poster board number – not the abstract control number!)
    • Poster Group C: Monday, June 13, 12:45-13:45 hrs CEST (for posters with board number ending “C”, e.g. P01.01C, P01.03.C – this refers to your final poster board number – not the abstract control number!)
    • Poster Group D: Monday, June 13, 15:45-16:45 hrs CEST (for posters with board number ending “D”, e.g. P01.01D, P01.03.D – this refers to your final poster board number – not the abstract control number!)
  • Poster removal times for the different groups:
    • Groups A, B, C: Monday, June 13 from 16:00-17:00 hrs CEST (strict!)
    • Group D: Monday, June 13 from 16:45-17:15 hrs CEST (strict!)
      Posters that will not be removed by Monday, June 13 at 17:15 hrs CEST will be removed by the staff, will not be kept or mailed to the presenter but will be discarded. Please note that the door to the exhibition hall will be closing at 17:15 hrs CEST.

Please note that the organisers cannot assume any liability for loss or damage of posters displayed in the poster area.

Poster Printing

In case you want to print your poster in Vienna, you can send an order via email (document to be printed attached as a PDF) to the following printing company close to the conference venue. Pick up will be possible at the conference venue at the following time slots. If you are unable to pick up your poster during these slots, please confirm a different pick up time with the company. ESHG will not organize any pick up outside these slots!

Payments will be possible in cash or via credit card at the conference venue.

W&H Media Druck+Verlag GmbH
Mr. Michael Schopper
Moissigasse 8
1220 Vienna
M +43 (0)664 922 88 18
T +43(1) 269 16 17
E office@wh-media.at

Pick up times at the conference venue (registration area)
Saturday, June 11, 2022 from 09:00-11:00 CEST
Sunday, June 12, 2022 from 09:00-11:00 CEST
Monday, June 13, 2022 from 09:00-11:00 CEST

Pictures

Please note that it is allowed for participants to take pictures in the conference venue (including the exhibition hall, poster area and lecture halls). If you do not wish any scientific content of your presentation to be photographed, please indicate this clearly visible on your poster.

Social Media Policy ESHG 2022

Presentation Certificates

Presentation certificates will be emailed to presenting abstract authors one week after the conference. Please do not request certificates onsite, via phone or email.

Support

For support contact the conference organizing office via email at conference@eshg.org.